Immigration law is a practice area that involves complex legal requirements and specific regulations and therefore requires wide-ranging legal knowledge. There’s an increasing number of people who are showing great interest in moving to the US to live, study or pursue a career. As a consequence, an influx of immigration cases was registered and immigration lawyers suddenly faced numerous challenges and the need to streamline their operations.
Turning to technology and the right tools has shown to be a wise move to ensure that things run smoothly, and that processes are streamlined while immigration lawyers can ensure better accuracy, increased productivity, improved collaboration, and mobility.
We suggest that you take a look at the following tools so you can stay on top of your immigration casework and successfully run your immigration law firm.
Cloud-Based Case Management Software
Every professional immigration law firm should consider implementing a cloud-based case management solution, especially when handling complex cases and heavy caseloads.
This type of software will serve as a central hub for all of your information and keep track of all important details and data (your clients’ profiles, residence history, and communications) secure, organized, and consolidated. Moreover, immigration software for attorneys will help your team stay on track and focus on counseling and supporting your clients.
Billing, Accounting, and Payment Systems
If you want your immigration law firm to run efficiently for years to come, accurate and timely billing and accounting are essential. Nowadays, most billing software solutions are good to use as they allow you to easily create electronic invoices, and track whether a specific invoice has been paid or is overdue. If you’re currently billing manually, you’ll instantly see a world of difference when using a tool. That being said, there are still certain things you need to consider when choosing the best billing system.
First, consider the type of clients you have and how they’re going to pay you. For instance, more clients might want to pay you by credit card while others prefer paying in cash. So, make sure the software solution you choose can accommodate all of your clients and accept payments in whatever form they’re able to pay.
Also, consider allowing payment plans. It’s not unusual for immigration clients to request payment plans, especially for high fees. If you have a client who requests such arrangements, make sure the tool you use can split an invoice into installments or create an actual payment plan.
Immigration law is increasingly collaborative and while you may be focusing on one particular legal matter, other members of your team may be communicating with your clients, preparing necessary documents, and moving things forward in other ways.
However, collaboration has its own set of challenges. You may face uncertainty over some responsibilities leading to holdups or redundancies. A mistake made by a team member or a misplaced file can harm the productivity of the entire law firm.
This is why an increasing number of immigration law firms are using technology to keep collaborative work running smoothly. Automation can be used in workflows in different ways. For instance, it can ensure that as soon as one task is done, the next step is automatically assigned to the relevant person. It can allow you to see the details you need directly on the tasks, without having to add them manually. It allows you to quickly send updates to clients and new prospects following key changes and provide you with peace of mind by knowing that nothing is falling through the cracks and that your matters are moving in the right direction.
Immigration lawyers deal with processes that involve signing many forms. Even though it seems like a simple act, papers tend to get lost, clients might not be able to make it to your office, and they might even lack the hardware needed to print or scan the form you sent to them by email.
Therefore, as an immigration law firm, you should look for a shorter and more effective path for signature procurement and reduce the turnaround time. Consider eSignature platforms that can help you text or email forms to clients, allow for unlimited signatures, and offer you a simple dashboard so you can check if the form has been received, opened, and signed so you can adjust your follow-up accordingly and save precious time.
The tools we discussed above can help your immigration law firm become more efficient and successful. Choose the tech stack that really fits your immigration law firm’s unique needs and soon enough you’ll be able to increase productivity, improve your practice, and serve your clients better.